HelmarOps for HVAC Contractors
Never Miss Another No-Cool Call.
AI-Powered Software for HVAC Contractors
HelmarOps answers your phone 24/7, books emergency and maintenance calls, sends estimates, bills automatically, and collects reviews — so every call in the heat becomes a job, not a voicemail.
Plans from $79/mo. Cancel anytime. No contracts.
The problem
Why hvac contractors are losing money
of HVAC emergency calls come after hours or while you're on a job
in after-hours no-cool calls lost to voicemail each summer
of HVAC revenue comes from maintenance agreements
per week on dispatch, estimates, and follow-ups
Built for hvac contractors
Everything a hvac company needs in one platform
Stop juggling 6 different apps. HelmarOps gives hvac contractors every tool they need — connected, AI-powered, and simple.
Missed calls are the biggest source of lost revenue for hvac contractors. See how the AI receptionist for HVAC Contractors answers every call, quotes from your pricing, and books jobs 24/7.
AI Receptionist
24/7 AI-powered phone answering. Books appointments, qualifies leads, and looks up customer info mid-call.
Scheduling & Dispatch
Drag-and-drop scheduling, route optimization, and automated appointment reminders via SMS.
Estimates
Send professional estimates on-site. Convert to invoice with one tap when the customer approves.
Invoicing
Generate invoices from jobs in one click. Stripe payment links. Recurring billing for maintenance plans.
CRM
Every customer, job history, and communication in one place. AI tags and segments contacts automatically.
Review Management
Automatically request Google reviews after every job. AI routes negative feedback privately before it goes public.
Daily AI Digest
Morning briefing with key metrics, highlights, and action items delivered via push, email, or SMS.
Proactive Alerts
Get notified about overdue jobs, at-risk deals, unpaid invoices, low reviews, and missed follow-ups.
See it in action
Here's how it works for a hvac company
It's 9 PM in a July heatwave and a homeowner's AC just died. They call your number and HelmarOps AI answers, confirms it's an emergency, checks your on-call availability, books a next-morning service call, texts a confirmation, and logs the customer in your CRM — while your techs are home resting.
Simple pricing
Plans built for hvac contractors
No per-seat fees. No hidden costs. Cancel anytime.
Starter
- Up to 3 team members
- AI Receptionist (60 min)
- CRM (unlimited contacts)
- Invoicing & Estimates
- Scheduling
- SMS + Email (500/mo)
- 1 phone number
Growth
- Everything in Starter
- Up to 10 team members
- 200 AI voice minutes
- Unified Inbox
- Marketing (5,000/mo)
- Review Management
- 3 phone numbers
- Priority support
Pro
- Everything in Growth
- Up to 25 team members
- 500 AI voice minutes
- Client Portal
- AI Proposals & E-sign
- Unlimited phone numbers
- Custom branding
- API access
FAQ
Common questions from hvac contractors
Yes — that's the core use case. The AI answers 24/7, recognizes an emergency (no heat, no cool, a gas smell), follows your on-call rules, and either books the soonest slot or routes truly urgent calls to your on-call tech. No caller ever hits voicemail.
Yes. Set up seasonal or annual maintenance plans and HelmarOps auto-schedules the tune-ups, reminds the customer, and bills each visit — so recurring revenue runs itself.
Yes. Build itemized estimates for repairs or full system installs, send them as a professional PDF by text or email, and let HelmarOps follow up automatically on the ones that go quiet.
The AI receptionist scales with your call volume at no extra cost — the first heatwave of summer doesn't overwhelm your office, because every call is answered and booked automatically.
Yes. It learns your business from your website and documents — service area, hours, diagnostic fees, and common repairs — so it answers accurately and books the right job. If it isn't sure, it takes a message instead of guessing.
Free tools for hvac contractors
Try one in 30 seconds
Comparing options?
How HelmarOps stacks up
Ready to grow your hvac contractor business?
Answer every call, book more jobs, and get paid faster with HelmarOps. Plans from $79/mo.
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