AI Receptionist
AI Receptionist That Never Misses a Call
HelmarOps AI Receptionist answers every call 24/7, books appointments, looks up customers, and sends follow-ups. Never lose a lead to voicemail again.
The old way vs the HelmarOps way
The old way
You miss calls while on a job. Leads go to voicemail and never call back. You pay $300+/mo for a human answering service that still gets things wrong. After-hours calls are completely lost.
The HelmarOps way
An AI receptionist answers every call instantly — at 2 PM or 2 AM. It books appointments, looks up customer history in your CRM, and answers questions about your business — learned from your website and your own documents. If it isn't sure, it takes a message instead of guessing. You never miss a lead again.
How it works
Get started in minutes
Get your AI phone number
Sign up and get a local or toll-free number in seconds. Forward your existing business line to it, or use it as your primary number.
Teach Aria your business
Point Aria at your website and she reads it automatically. Upload your price sheets, FAQs, or warranties (PDF, Word, or text). Then set the do's and don'ts she follows on every call — like "always try to book" or "never quote a price over the phone."
AI answers every call
When a customer calls, the AI greets them by name (if they are in your CRM), answers questions, books appointments, and logs everything in your CRM automatically.
You get a summary
After every call, you receive a text or email summary with the caller's info, what was discussed, sentiment analysis, and any actions taken (like an appointment booked).
Key capabilities
24/7 call answering
Never miss a call — the AI answers instantly, day or night, weekends and holidays included.
Appointment booking
The AI checks your calendar availability and books appointments mid-call. Customers get a confirmation text immediately.
CRM integration
The AI looks up callers in your CRM in real time. It knows their name, history, and open jobs before they say a word.
Aria's Business Brain
Aria learns your business from your website (she reads it automatically), your uploaded documents (PDF, Word, or text), and the do's & don'ts you set — then answers callers from that knowledge.
Never bluffs — hands off instead
If Aria isn't confident, she won't invent a price or over-promise — she takes the question and has your team follow up. And your knowledge is walled off from every other business.
Post-call summaries
Every call generates a summary with transcript, sentiment score, caller info, and actions taken — sent to your phone or email.
Call recording & transcripts
All calls are recorded and transcribed. Search past calls, review AI performance, and train your team.
Real-world scenario
See it in action
The scenario
A homeowner's AC breaks at 11 PM on a Saturday. They call your business number. The AI receptionist answers, confirms you service their area, checks your emergency availability, and books a Sunday morning slot. The homeowner gets a confirmation text.
The result
You wake up to a booked job worth $800 that would have gone to a competitor if it hit voicemail. The AI handled everything while you slept.
AI Receptionist is included in every paid plan
No add-on fees. No per-feature pricing. AI Receptionist is part of the HelmarOps platform starting at $79/mo.
Frequently asked questions
The AI uses natural-sounding voice synthesis powered by Claude AI. Callers consistently report that it sounds professional and human-like. You can customize the greeting and tone to match your brand.
Yes. Aria answers from her Business Brain — your website, your uploaded documents, and the rules you set. And she won't guess: if she isn't confident, she takes a message and has your team follow up, so she never quotes a wrong price or over-promises. For truly complex situations she can transfer to a human.
Three ways, all self-serve: point her at your website and she reads your pages automatically, upload your price sheets, FAQs, or warranties (PDF, Word, or text), and set her do's & don'ts. Update any of it anytime, and use the built-in test box to check what she knows before you go live.
Unlike a human receptionist, the AI can handle unlimited simultaneous calls. No busy signals, no hold times.
AI Voice is included in every paid plan. Starter includes 60 minutes, Growth includes 200 minutes, Pro includes 500 minutes. Additional minutes are $0.25/min (opt-in).
Try AI Receptionist free for 7 days
No contracts. No per-user fees. Start using AI Receptionist in under 5 minutes.